THANK YOU FOR BEING A TABLE CAPTAIN!
Your role matters more than you realize. Inspire Luncheon Table Captains help generate nearly half of all event giving by introducing new supporters, expanding our community and fueling the future of this work. When you invite others to join you, you’re not just filling a table; you’re opening the door for someone new to invest in lasting change.
And we’re here to help make this process easier as you invite guests! Below, you'll find a couple of key documents to download and send to your guests. Do you know someone who would like to become a Table Captain? There’s a downloadable one-pager you can send to them! Under the downloadable documents, there are instructions on how to use your YWCA Portal along with other Table Captain tips.
Please reach out to Shelly Neuhart at sneuhart@ywcaworks.org if you have questions or need support.
NEED TICKETS? Visit our [registration site] to register yourself or your guests.
Please [watch this video] for support on your YWCA Portal!
As a Table Captain, you’ll have access to a personal portal throughout registration allowing you to keep track of your table guests. YWCA staff who are working on the event will also be able to see who is in your portal if you have any questions or need support.
Table Captains who purchase a Table or ½ Table will enter guest information into the portal. Table Captains who purchase a Table Captain Ticket can view their guests who purchase tickets independently.
It can take up to 48 hours after registering on our event site for tickets to appear in your portal.
This information is also included in the video above!
If you've used the YWCA Portal in the past, you are all set! Use the same login information again this year. There is an option to click “Forgot your Username” or “Forgot your Password” if you need to review and/or reset to access your account.
If this is your first time using the YWCA Portal, click "Register" to create a new login. When you are registering for the first time, please provide:
- Your name
- The email address your welcome email was sent to (reach out if you need help identifying this)
- Create a password
- You will be sent an activation email; you must click the activation link to login. After activating, return to the YWCA Portal and login.
Reminder, it can take up to 48 hours after registering on our event site for tickets to appear in your portal.
For Table Captains who purchased a Table or ½ Table, you can start adding guest names, contact information, and meal selections as soon as you access your portal! Please add everything to the YWCA Portal by September 10. This helps us give the best service possible to all guests, like providing their preferred meal selections, accurate name tags, and important event updates!
Why do you gather guest contact information?
We gather guest contact info so we can send them information about the event directly, thank them for attending, and continue to bring them into our YWCA community! Please do not use your contact information for guests unless you share a family or business email/phone/address. This can lead to inaccurate updates in our database.
Please contact Shelly Neuhart at sneuhart@ywcaworks.org if you need any portal support throughout the registration process.
Thursday, September 24, 2026
12:00PM – 1:30PM
The Westin Seattle, Grand Ballroom, 4th Floor
1900 5th Ave, Seattle, WA 98101
Event registration will open at 10am, the program will end at 1:15pm
Guests purchasing their own tickets will be able to do so starting June 4! All tickets and tables will be 15% off until June 19. YWCA’s Persimmon Club members receive 25% throughout the duration of registration. Please note that registration is not monitored on weekends or holidays, including Memorial Day, Juneteenth, July 4, and Labor Day.
If you purchased a Table Captain Ticket, you should have received a personalized link in your welcome email. Please send that to your guests when asking them to register. That way, we can connect their ticket with your account in the backend.
Please ask guests to purchase their tickets no later than September 10. This helps us give the best service possible to all guests, like providing their preferred meal selections, accurate name tags, and important event updates!
Guests who attend in-person at The Westin Seattle will receive lunch with their ticket purchase. Two options are available - chicken or vegan. Both options will be dairy, tree-nut, and gluten free.
TBA
Guests attending the event virtually will view it via a private YouTube link. Virtual guests will not be seen on screen; they will be able to take part in the YouTube chat viewed by everyone streaming the event. Captions will be available for the live-stream event.
We recommend Table Captains let their guests know this is a fundraiser and encourage their guests to make a gift. You may choose to share your gift level or simply tell your guests why you support this work.
Please ask them to give via our [Luncheon giving page]; remind them to include “Inspire Luncheon” and your name on the comment field of their gift. Individuals can make a gift in many ways! Please have them review our YWCA website for other ways to give.
Become a Persimmon Club Member during the event! When you make a recurring monthly or quarterly gift, you become part of something bigger than a single donation. Joining a passionate community of supporters whose sustained commitment drives real, lasting change for women and families in our community. Since 2018, the Persimmon Club has been growing as a force for our boldest work, and with every new member, we get closer to transforming lives.
Have your Luncheon donation matched! You might be able to double or even triple the impact of your gift through your employer’s corporate matching program. Because matching requests must be submitted by the employee, YWCA cannot apply on your behalf. We encourage you to check your company’s policy and submit your match electronically to maximize your impact. It's one of the simplest ways to multiply your impact at no additional cost to you!
Please reach out to Liz Hill at lhill@ywcaworks.org if you are interested in sponsoring.
