Table Captains

Your role as a Table Captain is vital; raising awareness of our work and bringing guests to our tables is crucial to the success of our organization and the women and families we serve.
Table Captain Portal
Table Captain Portal
Check if your guests have purchased their tickets, or enter your guest list if you have purchased a table.

If you are the Table Captain for a sponsor table, please contact Alicia Crank directly to coordinate your table: 206.490.4372 or

Thank you so much for being a part of YWCA’s Inspire Luncheons for 2020!

Each year, the Inspire Luncheons bring together over 3,000 people to support services for more than 11,000 individuals in our community. Thanks to all of our Table Captains and guests, we’ve raised over $26 million in the past 30 years.

Together, we will embark on a bold and exciting mission to eliminate disparities for women, girls, and people of color, and ensure equal opportunity for all. This year’s theme, Women Rising Boldly, celebrates the courage of daring women in our community and beyond.

The information in this dashboard will support you in your role as a Table Captain. If you have any questions, we’re here to help. Please contact YWCA’s Luncheon team at 206.461.4440 or send an email to

Thank you for choosing YWCA and becoming an integral part of our community.

Files & Resources
Sample Invitation & Graphics (ZIP)
Speaker Bios (ZIP)
TC Portal Tutorial
Social Media Toolkit (PDF)
Actions to Take
Register for King County
Register for King County
Join us on September 10 at our NEW location in Seattle.
Frans Chocolates
Support the YWCA & give your guests a treat.
Frequently Asked Questions
Table Captain Responsibilities
What are my responsibilities as Table Captain?

Table Captains are ambassadors for YWCA’s Luncheons. Your role is to invite people to your table, make sure guests have registered, and to welcome them at the event.

We also hope that as a Table Captain, you’ll share your passion for YWCA’s mission to eliminate racism, empower women, stand up for social justice, help families, and strengthen our community.

What should I tell people about YWCA?

YWCA works where we’re needed most to create real change every day through services and advocacy.

To eliminate disparities for women, girls, and marginalized communities, YWCA offers stable homes and economic advancement, improves health and reduces violence against women, and promotes racial equity and social justice for all people.

YWCA has been a regional leader for change since 1894, with over 20 program sites that serve more than 11,000 people across King and Snohomish counties each year.

How many people will fit at my table?

Each table can be set for a total of 10 people maximum

What if I can’t get nine confirmed guests?

No worries! We can fill any empty seats with overflow guests from another table, or with people who registered without a Table Captain.

You can also pair up with another Table Captain and become Co-Captains.

What if I have more than ten guests?

That’s wonderful! We will work to seat your additional guests at a table nearby. If you have enough guests to fill a second or third table, those tables will be placed next to each other.

In this situation, you may choose to nominate one of your guests as the “host” of your extra table to ensure that all of your guests feel welcomed and all donations are collected.

Am I responsible for raising a certain amount of money?

Absolutely not. We do not hold Table Captains to a fundraising minimum. YWCA asks Luncheon guests to make a gift to YWCA that is personally meaningful to them. Every dollar makes a difference, and each gift is gratefully received.

Table Captain VIP reception

We invite Table Captains to join us at a pre-event VIP reception the day of the Luncheon from 11:00 – 11:30 a.m. Here you will meet the keynote speaker in an intimate Q&A conversation and sip on special 2020 Luncheon themed mocktails.

This reception will end at 11:30 a.m., giving you enough time to meet and greet your arriving guests and get them settled in the ballroom before the Luncheon, which begins at noon. 

Guests & Registration
When can my guests start registering?

Guest registration begins January 13. We will send an email when registration is open. If you have purchased a table, then you can register your guests via your personal table captain portal.

How can my guests give a gift at the Luncheon?

At the Luncheon, there will be pledge cards at each seat. During the program, there will be a two-minute break for guests to complete the card and make a gift to YWCA. Gifts can be made with a credit card, check, or cash.

As a Table Captain, you are responsible for collecting your guests’ pledge cards and securing them in the silver envelope on your table. These will be collected by YWCA volunteers immediately after the Luncheon.

When do you need my guest list?

In order to make the Luncheon experience seamless for your guests, please have your guests register by April 2, 2020 for Snohomish County and by April 30, 2020 for King County.

Getting your guests registered on time allows us to provide the best experience for your guests and ensures that everyone has a seat and nametag when they show up at the event.


How do my guests register?

We have a straightforward online guest registration tool. Direct your guests to register themselves online and list you as their Table Captain when they purchase their tickets.

You can keep track of which guests have registered and that you have filled your table by logging into your Table Captain Registration Portal (linked at the top of this page).

Any questions, please email us at

Can I make changes to my guest list after the registration deadline?

After the registration deadline has passed, we will do our best to update guest lists as requests are received. However, due to the large number of Luncheons guests, we can’t guarantee that changes requested after the registration deadline will be processed by the day of the event.

If you have additional guests to register or a change to make, you can do this onsite the day of the event.

On the day of the Luncheon, if you have a guest who is not registered or is missing a nametag, please direct them to Guest Services for assistance. New guests on the day of the Luncheon will be seated if space is available.

What if one or more of my guests has dietary and accessibility needs?

Our Luncheons will have a gluten free/dairy free entrée and a vegetarian option. Once available, menus will be posted online at

Interpreter services, assistive listening devices, and ADA seating are also available with two weeks’ notice before the event. For any special requests, please call 206.461.4440 or email

Gifts & Getting Involved
What if I invite someone who can’t attend and wants to make a gift?

If you invite someone who can’t attend, they can still support your fundraising efforts for the Luncheon. Gifts can be made online at

There are also Luncheon donation envelopes that you can distribute; please call us at 206.490.4378 or email and we will send you some.

How do matching gifts work?

Matching funds can grow the impact of your gifts. Ask your guests if their company matches charitable donations, and if so, encourage them to bring their employer’s matching gift form to the event.

Guests can attach the matching gift form to their Luncheon pledge card, or indicate that they will request the paperwork from their employer at a later date.

Please note, YWCA cannot request matching funds from any employer; this can only be done by the employee.

How can I learn about becoming a Luncheon sponsor?

Sponsors are an essential part of the Luncheons because their support covers our expenses, ensuring that all gifts made at the event can go directly to support YWCA programs and services.

If you know of a company or organization that would like to become a Luncheon sponsor, please contact Alicia Crank at 206.490.4372 or

Are there other ways to get involved with the Luncheons?

Volunteering is a great way to see the behind-the-scenes action of these exciting events, and there are plenty of ways to help, from centerpiece assembly to room set- up the day before the event. To learn more about volunteering with the Luncheons, visit our volunteer opportunities.

Thu, 01/04/2018 - 14:51