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Compliance Specialist

#17-0604 

REPORTS TO: Asset Manager

LOCATION: 1118 5th Ave Seattle, WA 98101

DESCRIPTION:               

YWCA self manages a permanent affordable housing portfolio of 851 units in 13 properties within counties of King and Snohomish.

This position ensures all property-specific compliance requirements are met related to household residency.  This position approves households prior to move-in by reviewing income and asset verifications and ensuring that funder-determined set-asides are met.  This position completes annual taxcredit recertification paperwork. This position maintains critical compliance information, acts as a compliance resource for Housing Services Management staff and ensures affirmative marketing procedures are followed. The position also supports processing of housing applications.

This position has a social justice component that requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

GENERAL RESPONSIBILITIES

  • Reviews income and asset verification for housing applicants
  • Provides final approval to Apartment Manager, ensuring all new residents have been properly certified and that funder required set-asides have been met.
  • Completes Tax Credit compliance paperwork for properties as directed which includes, but is not limited to, timely notification of annual reviews, and conducting re-certifications with existing tenants before deadlines
  • Interprets, implements and oversees adherence to company standards and applicable laws in regards to affordable housing and Fair Housing
  • Acts as a resource for YWCA Housing Services Management staff on compliance requirements  and questions—seeking and researching answers from appropriate sources as needed
  • Implements file audit procedures to ensure compliance with regulatory agreements for each property, including scheduling/coordinating on-going file reviews and audits.
  • Assures that all first year files from each property have been copied and filed in an “off-site” and/or central location
  • Assists with the submission of the Combined Funders Annual Report (CFAR) including uploading data monthly from our property management database (Yardi) to the public funders Web Based Annual Report System (WBARS)
  • Researches training options and informs staff of new trainings that might be available as well as when they are due for required trainings
  • Support Asset Manager in preparation and submittal of compliance/progress reports for various lenders and funders
  • Monitor changes in national, state and local building requirements and ordinances, inform staff of potential changes and if necessary and develop systems to implement changes if needed
  • Implement systems for tracking various trainings required for housing staff members including Fair Housing and Tax Credit Training (as needed)
  • Make recommendations for changes to improve performance and resident satisfaction
  • Other tasks as assigned

CENTRALIZED APPLICATIONS RESPONSIBILITIES

  • Support centralized applications system and individual assessments 
  • Provide training for staff processing housing applications 
  • Collaborate with Housing Services staff for efficient compliance and application processing

SOCIAL JUSTICE RESPONSIBILITIES

  • Support the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism and other oppressions play out in institutions and systems
  • Incorporate the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism and other oppressions intersect and are embedded in institutions.
  • Continue search for understanding of racial, gender and class equity.
  • Adhere to all Volunteer Services protocol relative to volunteer usage, recognition and monitoring.
  • Assure that clients, staff, volunteers and community partners are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background.
  • Use the lens of social justice to review policies and procedures.

This position description generally describes the principle functions of the position, the level of knowledge and skills typically required and the general scope of responsibility.  It is not intended as a complete list of specific duties and responsibilities and should not be considered an all-inclusive listing of work requirements.  Individuals will perform other duties as assigned. 

MINIMUM QUALIFICATIONS

  • Excellent knowledge of computer databases, spreadsheets, and word processing systems, including, Excel, Word, Outlook
  • Demonstrated financial and/or statistics analysis and reporting experience
  • Experience with compliance and property management reporting
  • Knowledge of housing capital funding sources and government requirements
  • Demonstrated ability to effectively manage and meet multiple deadlines within tight time constraints and non-routine work
  • Demonstrated organizational skills; ability to prioritize and handle multiple tasks with frequent interruptions and changes in priorities
  • Experience working with a culturally and linguistically diverse populations
  • Fluency in verbal and written English
  • Experience working with communities of color
  • Demonstrated understanding of the intersection of racism and poverty
  • Ability to travel between YWCA sites

PREFERRED QUALIFICATIONS

  • Experience preferred ina related field.
  • Experience with Yardi or other property management software
  • Compliance training
  • Experience advancing social and economic justice
  • Knowledge of Fair Housing standards and Landlord-Tenant laws

CORE COMPETENCIES

  • Social Justice Advocacy - need to make a concerted effort at examining how environmental factors serve as barriers to residents and clients.
  • Attention to Detail - Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently.
  • Flexibility - The ability to adapt to and work with a variety of situations, individuals and groups. It is about being able to think on your feet, and not being disconcerted or stopped by the unexpected.
  • Holding People Accountable - involves the ability to be totally clear with others about
    what has to be achieved, to what standard, by when, within what budget, and then make clear their accountability for delivery.
  • Initiative - Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services, avoid problems, or develop entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.
  • Interpersonal Skills - Extent to which an individual gets along and interacts positively with co-workers.  Degree and style of understanding and relating to others.
  • Planning & Organizing (Time Management) - Establishes a systematic course of action for self or others to ensure accomplishment of a specific objective.  Sets priorities, goals and timetables to achieve maximum productivity.
  • Relationship Building -The ability to develop, maintain, and strengthen relationships with others inside or outside of the organization who can provide information, assistance, and support.
  • Reliability - Demonstrates a high level of dependability in all aspects of the job.
  • Specialized Knowledge - Ensures knowledge of field is updated and uses best practice of the field/industry is utilized in their service.

LEADERSHIP COMPETENCIES

  • Achieving Measurable Results - Successfully exceeds goals; dedicated to exceeding the expectation of the internal and external clients, donors and community leadership.
  • Communication - Conveys information and ideas either formally or informally to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
  • Creating the Environment/Culture - Creates and sustains a culture that promotes the mission and vision of the organization.
  • Decision Making - Makes timely and good decisions based on a mixture of analysis, wisdom, experience and judgment.

PHYSICAL DEMANDS OF THIS POSITION

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:

  • Continuously perform indoor work including sitting while operating a computer
  • Continuously exchanges information through listening and talking with clients, agency staff, employers, representatives of community organizations and other individuals in the community
  • Frequently reaches and grasps in using telephones, computers, fax machines and other office equipment and supplies
  • Frequently stands, walks, sits and climbs in performing duties in the workspace and in the community
  • Occasionally lifts/carries 10 pounds or less
  • Occasionally climbs stairs of multi-level apartment complexes
  • Occasionally stands, squats, kneels and bends while performing job duties
  • Occasionally travel to other YWCA properties in King and Snohomish Counties.

*Continuously over 80% of the time, Frequently 20-80% of the time, and Occasionally under 20% of the time.

HOURS, RATE, BENEFITS

  • Full-Time, 40 hours per week.  Monday – Friday during normal business hours.
  • This positon is classified as Grade 16.  Wage rate: $16.35-$19.08 per hour, depending on experience. 
  • Fair Labor Standards Act (FLSA) Classification: Non-Exempt.
  • Excellent benefit package including medical insurance, retirement plan, plus generous vacation, holiday and sick leave plans
  • At the time of hire, employees may choose to voluntarily enroll in the Fidelity 403b Plan.  Typically after two years of employment, employees are eligible to participate in the YWCA Retirement Fund

TO APPLY: Please email your resume and cover letter to kfrench@ywcaworks.org. Please include where you found this posting in your application (HR purposes only).

CLOSING DATE: Open until filled.

The YWCA of Seattle | King | Snohomish is an Equal Opportunity Employer