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Finance Assistant

#17-0407

REPORTS TO: Financial Analyst

LOCATION: Everett Regional Center

DESCRIPTION:               

This position is responsible for processing and monitoring Snohomish County region’s time sheets for accuracy and completeness; the Finance Assistant will also process the region’s accounts payable, and will assist with monitoring and preparing grant-specific allowable costs and grant spend down calculations; the Finance Assistant will also prepare and assist with related reports and data maintenance, including program-required match.

This position has a social justice component that will require critical thinking around how external systems impact the work that we are doing through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work, as well as working well in non-white environments and championing anti-racism policy, are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

RESPONSIBILITIES:

  • Independently monitors the region’s staff time sheets for accuracy and completeness and maintains auditable time record files
  • Ensures accurate and timely payment of all Accounts Payable, including client assistance, staff reimbursements, vendors and service payments; prepares check requests and maintains region’s files
  • Works with the Financial Analyst and the region’s data team to prepare required match and supportive services reports and maintains electronic and paper files
  • Assists the Financial Analyst in processing grant specific activity reports; assists with the preparation of the region’s general ledger and monthly operating reports for expenditure calculation and invoice preparation on a monthly basis according to federal and state guidelines; ensures accuracy in processes and calculations; ensures billings are contractually compliant with funder and maintains necessary back-up
  • Works with the Financial Analyst and the Data and Contracts Manager to maintain the region’s contract and financial files
  • Processes daily incoming finance mail
  • Receives and posts program fees, donations, accounts receivables and medical insurance billings
  • Knowledgeable of general ledger and revenue functions, and can be a resource for staff and a back-up for the Financial Analyst
  • Ensures compliance with YWCA accounting, cashiering, audit and fiscal controls; must comply with internal audit controls
  • Maintains multiple financial files in computer systems and in auditable hard copy files; assists in gathering information for audits as needed
  • Attends all mandatory YWCA meetings
  • Supports the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism and other oppressions play out in institutions and systems
  • Provides culturally relevant conflict resolution and problem solving strategies
  • Assures that volunteers are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Incorporate volunteers, where applicable, into program operations
  • Implement all work by incorporating the YWCA’s Social Justice Initiative by understanding how racism, sexism, classism and other oppressions intersect and are embedded in all institutions and systems. Recognize that solving racism is the root of how we understand and heal from these –isms.
  • Show demonstrated ability to interact with people of different cultures.
  • Continue search for understanding of racial, gender and class equity.
  • Adhere to all Volunteer Services protocol relative to volunteer usage, recognition and monitoring. Work alongside volunteers, where applicable. Understand where internalized oppressions (superiority and inferiority) play a role in volunteer and client interaction and know ways to address these oppressions from a solutions-based perspective.
  • Assure that volunteers are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Understand how racism has played a role in defining what respect and dignity is and use racial equity and multiracial perspectives when teaming with volunteers.
  • Other duties as assigned

QUALIFICATIONS & CORE COMPETENCIES:

  • At least one year of accounting, bookkeeping or non-profit administrative experience
  • Strong oral, written, and interpersonal communication skills
  • Strong organizational skills and keen attention to detail
  • Strong customer service orientation and skills
  • Demonstrated ability to manage and meet multiple deadlines
  • Data entry, keying, and letter and report-writing experience
  • Proficient in computer skills and MS Office Programs including Word, Outlook, Excel and PowerPoint
  • Experience working with communities of color
  • Demonstrated understanding of the intersection of racism and poverty
  • Core Competencies Expected: Collaboration, Communication: Open, Customer Service, Discernment/Judgment, Fostering Diversity, Initiative, Interpersonal Skills, Planning & Organizing (Time Management), Problem Solving, Professionalism, Race & Social Justice Advocacy, Quality, Holding People Accountable, Ethics & Integrity, Communication: Oral & Written

PREFERRED QUALIFICATIONS:

  • An Associate’s degree in accounting, business or related field and two years of accounting experience, preferably including experience in non-profit financial environment
  • Statistical, data and trend analysis and report preparation

PHYSICAL DEMANDS OF THIS POSITION: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  In performing this position, the employee:

  • Continuously exchanges information through listening and talking with clients, agency staff, employers, representatives of community organizations and other individuals in the community.
  • Frequently reaches and grasps in using telephones, computers, fax machines and other office equipment and supplies
  • Frequently lifts and carries up to 5 lbs. of paperwork, files, and training materials
  • Frequently performs close work while updating files, reading program information, and using computer
  • Occasionally kneels, bends, pushes and pulls in obtaining files in drawers

*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%

HOURS, RATE, & BENEFITS:

  • Hourly rate: $16/hr
  • Full-time, 40hrs/wk
  • Fair Labor Standards Act (FLSA) Classification: Non-exempt
  • Excellent benefits package including medical insurance, retirement plan, plus generous vacation, holiday and sick leave plans
  • At the time of hire, employees may choose to voluntarily enroll in the Fidelity 403b Plan. Typically after two years of employment, employees are eligible to participate in the YWCA Retirement Fund.

TO APPLY: Please submit your resume and cover letter to sperry@ywcaworks.org. Please include where you found this posting in your application (HR purposes only).

CLOSING DATE: This position will remain open until filled; however priority will be given to applications received before 5/2/2017

YWCA Seattle|King|Snohomish is an Equal Opportunity Employer